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Rules and Policies

On this page you will find school rules and policies for the following:



The safety and wellbeing of students are the highest priorities for the Department of Education and Training and for the Queensland Government.

On Monday, 11th July, 2016, the report When a child is missing: Remembering Tialeigh – a report into Queensland’s children missing from out-of-home care was released and the Queensland Government has accepted a recommendation from the Queensland Family and Child Commission that the Department will implement same day notifications advising parents/carers when a child has an unexplained absence from school.

The new Education Queensland initiative of same day absence follow up will begin at Coorparoo State School at the start of 2017. This is a big change for our school.  So what does it mean for parents/carers?  It means that you must notify the school on the same day your child is away or the school will be contacting you to ask for clarification of the absence.  Coorparoo State School will contact parents/carers via a text messaging system, SMS4Schools.


What do Parents/Carers need to do in readiness for SMS4Schools?

1.  Parents and Carers need to ensure that their current contacts are up to date and if there has been a recent change in mobile number or street address, alert us immediately.

2.  The system will automatically default to the first parent contact on the school’s operating platform, OneSchool, and will only send to one contact per child. If you receive an SMS alert for an absence and it needed to go to the other parent/carer instead, please make contact with the Office to change the parent/carer contact preference.

Thank you to the majority of parents/caregivers of Coorparoo State School for doing an excellent job in letting the school know when your child is away.  We ask all families to adopt this policy and let the school know as soon as possible that their child is going to be absent and for what reason.

How will it work?

It is critical your child arrives on time each day. If your child is late they may be marked absent. As you know, if your child arrives after 9am they need to be signed in at the office. If you receive an SMS and know your child arrived late please contact the office via SMS or phone.

Once the roll has been marked an SMS will be generated and sent to all parents/carers where there is an unexplained absence. You can either reply to the SMS or call the office to explain the absence.

Please remember that teachers mark the roll twice a day and it is important for you to contact the teacher or the school to explain absences.  Absences are also recorded on student Report Cards either as explained or unexplained.

Phone the school Absentee Line on 3421 0360 to report an absence.



1. Administering medication at school

If your child requires staff to administer medication to your child at school, please contact the school office in the first instance to discuss your child’s requirements.

Please note, school staff will only administer medication that:

• has been prescribed by a qualified health practitioner (e.g. doctor, dentist)

• is in its original container

• has an attached pharmacy label.

Office staff will ask you to complete and sign Section 1 of the Administration of medication at school record sheet. (see Short Term Medication Form)

N.B. If your child requires more than one medication, you will need to complete a form for each medication.

2. Requirements for students at risk of anaphylaxis

If your child is at risk of anaphylaxis, it is important for you to provide the school with your child’s emergency medication and their ASCIA Anaphylaxis Action Plan, completed by your doctor. This Anaphylaxis Action Plan provides the instructions for the school to administer your child’s medication in an emergency, which is specific to respond to their health condition. 

3. Requirements for students at risk of asthma

If your child has asthma and requires assistance to administer their medication, it is important for you to provide the school with your child’s emergency medication and their Asthma Action Plan, completed by your doctor. An Asthma Action Plan provides specific instructions for the school to administer your child’s medication.

We recognise that some students are capable of managing their asthma without adult assistance. If you are confident that your child can confidently, competently and safely self-administer their asthma medication, let the school administration know. The school will record your decision and will not require your child’s Asthma Action Plan. Please note that if your child requires assistance in an asthma emergency, staff will provide Asthma First Aid.

4. Providing medication to the school

Before you provide the school with your child’s medication, check the expiry date to ensure it is in-date and there is enough for the agreed time period. It is also a good idea to take a note of the expiry date so that you can replace the medication before it expires.

Please note, school staff will not administer medication that you can buy over-the-counter at chemists and supermarkets (e.g. paracetamol, eye drops, cough syrup) unless it has been prescribed by your child’s qualified health practitioner. For example, the school would administer paracetamol to a student only if it has been prescribed by their dentist to be taken for a short time after dental treatment.

School staff are bound by these regulations and we hope that all parents will acknowledge and cooperate with these rules.

It is safer for all students if you can provide medication to the school in person (rather than send medication with the student). If you can’t provide the medication in person, contact the school to determine the easiest and safest approach for the school to receive the medication.

If you believe your child is capable of self-administering their own medication at school, please contact me to discuss, as this requires my approval.  

When your child’s medication is no longer required to be kept at school, please collect all unused medication.

5. Working with the school to support your child’s asthma needs

For many students, asthma will be a lifelong health condition, so it is important for students as they become older and more capable, to recognise their signs and symptoms and be confident to administer their own medication independently when required.

If your child is not yet confident with this and you would like the school to administer asthma medication to your child, it would assist us if you could provide an Asthma Action Plan, completed and signed by your child’s doctor when you provide their prescribed medication to the school.

However, when you feel that your child can confidently, competently and safely administer the right dose of their own medication at the right times and can store their medication securely, let the office know. We will note/update your child’s medical records to reflect your decision.

The school only needs your child’s Asthma Action Plan if staff are administering or helping your child to administer their asthma medication, or if their emergency response is complex.

Our school has staff trained to provide Asthma First Aid in an emergency to any student demonstrating signs and symptoms of serious asthma attack.

If you are unsure whether your child is ready to self-administer, or if your child’s health condition changes, please contact the school Office  to discuss further. 

Thank you for assisting us in supporting your child’s health needs.

Version Number 5.0
Implementation Date 19/01/2016


Parents and carers have the opportunity to submit a Consideration for Class Placement form the year prior for Years 1-6. Prep requests are included in the Prep Information Packs mailed out to all incoming Prep families.

The form allows families to request class placement based on the following reasons:

• Social - Retain existing friendship group / Separation from existing individual or group / Placement with or separate from sibling(s) or extended family members;

• Academic - Assessed learning needs;

• Location - Access / Proximity to sibling.

The submission of this request will not guarantee a placement, however, it will be considered thoughtfully during the class placement process which includes consultation with teachers, support staff and the Leadership Team. Requests for specific teachers cannot be made.


Coorparoo State School guidelines for appropriate use of personal mobile telephones by students


There are times when it is genuinely appropriate and beneficial for students to have access to a private mobile telephone. Students may, for example, need to contact parents in emergencies or to confirm or change a collection time after school. However, except in times of genuine emergency, mobile telephone use will be restricted at school. These guidelines have been developed in line with the Guidelines for the Use of Personal Technology Devices at School as they appear in the Responsible Behaviour Plan for Students. These guidelines apply to students at school, during excursions, camps and extra-curricular activities


• Students are encouraged to ‘hand-in’ their mobile telephone to the main office before the start of each day and collect these at the conclusion of the school day.

• Mobile telephones are used at their owners’ risk and only brought to school with parent consent. The school in the event of the loss, theft or damage of any mobile telephone will accept no liability unless it can be established that the loss, theft or damage resulted from the school’s negligence.

• Mobile telephones should not be used in any manner or place that is disruptive to normal school routine, including class times and nominated break times throughout the day.

• It is important that students display courtesy, consideration and respect for others whenever they are using a mobile telephone.

• In-phone cameras are not to be used anywhere a normal camera would be considered inappropriate and students should not photograph or film other individuals without their consent, or send harassing or threatening messages.


These guidelines have been developed in line with the ‘Guidelines for the Use of Personal Technology Devices at School’ as they appear in the Responsible Behaviour Plan for Students endorsed by the

Principal Coorparoo State School, President Coorparoo State School P&C Association and Assistant Regional Director, Metropolitan Region.

Last updated May 2017